LEGAL NOTICE, TERMS & CONDITIONS, AND PRIVACY POLICY

The Cyclical Body

Effective Date: 27-11-2025

Website: thecyclicalbody.com

Located in: The Netherlands

Registered at the Chamber of Commerce (KvK): 92546749

1. Introduction

This combined Legal Notice, Terms & Conditions, and Privacy Policy (“Legal Page”) governs your use of this website and all services provided by The Cyclical Body (“we,” “us,” “our”). By accessing the website or purchasing any service, you agree to all terms stated below.

If you do not agree to these terms, please discontinue use of this website.

2. Nature of Services – Disclaimer

The Cyclical Body provides educational, informational, and coaching services related to hormonal health, menstrual cycles, wellbeing, lifestyle, and nutrition. We do not provide medical, psychological, or clinical services.

Nothing on this website or within our coaching, programs, guides, or courses constitutes:

  • Medical advice

  • Diagnosis

  • Treatment

  • Cure

  • Therapy

  • A substitute for care from a licensed healthcare professional

You are solely responsible for your own health decisions. Always consult a qualified physician before making changes to your healthcare plan, supplements, medications, or lifestyle. By using our services, you acknowledge and accept this disclaimer.

3. Eligibility

You must be at least 18 years old to use this website or purchase services.

4. Payments, Refunds & Cancellations

4.1 Payments

All prices are listed in euros (€). Payment must be completed before accessing any service, program, or digital product.

4.2 Refund Policy

Unless explicitly stated otherwise on the product or service page:

  • Digital products, courses, and downloadable content are non-refundable.

  • Coaching programs are non-refundable once the program has started, as your spot reserves time, preparation, and access to materials.

If a refund policy is explicitly offered for a specific product, that policy applies.

4.3 Cancellations & Rescheduling

For 1:1 sessions:

  • Cancellations must be made at least 24 hours in advance.

  • Late cancellations or missed appointments may be forfeited without refund.

5. Intellectual Property Rights

All content on this website and within The Cyclical Body (including text, videos, graphics, PDFs, worksheets, branding, and course materials) is the intellectual property of The Cyclical Body.

You may not copy, reproduce, distribute, modify, publish, or share any material without explicit written permission.

6. Limitation of Liability

To the maximum extent permitted by Dutch law:

  • We are not liable for any direct, indirect, incidental, or consequential damages resulting from your use of this website or services.

  • We do not guarantee specific results or outcomes from coaching, courses, or programs.

  • You use the website and services entirely at your own risk.

Nothing in these Terms restricts liability where such limitation is prohibited by Dutch or EU law.

7. User Obligations

You agree not to:

  • Use the website for illegal or harmful activities

  • Attempt unauthorized access to the website or servers

  • Share course materials or login credentials with others

  • Provide false information when purchasing or registering

Violation of these terms may result in termination of access.

8. External Links

Our website may include links to third-party websites. We are not responsible for:

  • The content of third-party sites

  • Their privacy policies

  • Any damage or loss resulting from their use

Accessing third-party links is done at your own risk.

9. Governing Law

These Terms & Conditions are governed by the laws of The Netherlands.

Any disputes will be submitted to the competent court in your district of residence or business registration.

10. Privacy Policy – GDPR/AVG Compliance

10.1 Data Controller

The Cyclical Body

Based in The Netherlands

Email: hello@thecyclicalbody.com

Registered at KvK: 92546749

We comply with the European General Data Protection Regulation (GDPR/AVG).

11. Personal Data We Collect

We may collect the following categories of personal data:

11.1 Information Provided Directly by You

  • Name

  • Email address

  • Phone number

  • Address (if required for billing)

  • Questionnaire or intake form data

  • Any information voluntarily shared during coaching sessions

11.2 Payment Information

Securely processed by third-party payment processors (e.g., Stripe, PayPal).

We do not store full credit card details.

11.3 Website Usage Data

  • IP address

  • Browser type

  • Pages visited

  • Cookies and tracking technologies

11.4 Sensitive Data

If you voluntarily share information about your:

  • Health

  • Cycle

  • Symptoms

  • Wellbeing

    …we treat this as sensitive information and protect it accordingly. You provide this data only with your explicit consent.

12. How We Use Your Data

We process your data to:

  • Provide coaching, courses, and services

  • Personalize your user experience

  • Process payments

  • Communicate with you (emails, confirmations, reminders)

  • Improve the website

  • Comply with legal obligations (tax, bookkeeping)

We do not sell your data. We only share data with trusted third-party service providers when necessary.

13. Legal Basis for Processing (GDPR)

We process data based on:

  • Your explicit consent

  • Contractual necessity (providing a service you paid for)

  • Legitimate business interests

  • Legal compliance (administration, tax records)

14. Data Storage & Security

We take reasonable technical and organizational measures to protect your data from unauthorized access, misuse, or disclosure.

Data is stored only for as long as necessary to:

  • Deliver services

  • Meet legal requirements (e.g., tax retention periods)

15. Third-Party Data Sharing

We may share data with third-party processors such as:

  • Payment processors

  • Email delivery systems (e.g., MailerLite, MailChimp)

  • Scheduling tools

  • Analytics providers

  • Cloud storage platforms

These parties comply with GDPR and process data only as instructed.

16. Your GDPR Rights

You have the right to:

  • Access your personal data

  • Request correction of inaccurate information

  • Request deletion (“right to be forgotten”)

  • Withdraw consent at any time

  • Request data portability

  • Object to processing

To exercise your rights, contact:

Email: hello@thecyclicalbody.com

17. Cookies

This website uses cookies to enhance user experience and analyze behavior.

You may disable cookies in your browser settings.

18. International Data Transfers

If data is transferred outside the EU, we ensure GDPR-compliant safeguards such as Standard Contractual Clauses or equivalent protections.

19. Changes to This Legal Page

We may update this Legal Page at any time. The latest version will always be available on this website.

Use of the website after updates constitutes acceptance of the revised terms.